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RAMP mentoring agreement

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The RAMP mentoring agreement sets out the guidelines and aims of the program and will be signed by each mentoring pair. It will form the official record of the mentorship for 12 months. It may be extended by joint agreement at the end of 12 months.

Guidelines and Aim:
1. The aim of the program is for experienced researchers (Mentors) to provide advice and mentoring with regard to the stated career goals and aims of an early or mid-career researcher (Mentee). The roles of both the Mentor and Mentee are entirely voluntary in nature and the advice is freely given by the Mentor in good faith with the aim of assisting the Mentee with his/her career development. The program does not include advice or mentoring with regard to personal issues.

2. Mentoring will usually involve the pairing of one Mentor to one Mentee, although Mentors may mentor more than one Mentee at any one time. Mentors should optimally be experienced in the same, or a similar, scholarly field as the Mentee and should also optimally be geographically located in a location which allows for physical meetings between the Mentor and Mentee. The Organising Committee acknowledges, however, that these conditions may not be able to be met.

3. Mentors will be drawn from volunteers from the membership of the AAvHF and the DAAD, as well as from German academics in Australia and Australian academics with extensive experience of collaborative work with colleagues in Germany. Mentors should have a minimum of 5 years postdoctoral experience, or equivalent, in their area of expertise. Mentees will be early or mid-career researchers in any scholarly discipline working in any higher education institution, in industry, in government or in an equivalent area of scholarly research. Mentees and Mentors of any nationality are welcome in the program. In general, Mentors and Mentees will be primarily based in Australia for duration of the mentoring agreement, but there may be exceptions to this guideline. There is no requirement for prospective Mentees to have any relationship with the DAAD or AAvHF but advice regarding scholarly exchanges with Germany may be provided if appropriate.

4. For each Mentee, the Organising Committee will select potential mentors meeting the guidelines above from the Mentor volunteer list and a description of the possible Mentor confidentially will be emailed to the Mentee. The Mentee will then have the opportunity to accept or reject the suggested Mentor without prejudice. If there are two possible Mentors, the Mentee will be offered both and can choose his/her preferred Mentor. If the suggested Mentor(s) is not acceptable to the Mentee, then a second attempt to select a mentor will be made. If no Mentor is chosen on the second attempt, or no suitable Mentor is available, then the Mentee will be placed on a waitlist until a suitable Mentor can be found.

5. The agreed term of the mentoring relationship will be one year from the date of this agreement. After this period, the Mentor and Mentee may mutually agree to extend the mentoring relationship for a defined, or open period of time, or agree that the aims of the mentoring have been completed.

6. Upon establishment of an agreed mentoring pair, this agreement should be signed and dated by each of the Mentor and Mentee and a copy provided to the Organising Committee.

7. The Organising Committee recognises that each mentoring relationship will be unique and thus there are no requirements for how the mentoring occurs. It is suggested, however, that upon establishing the mentoring relationship that the Mentee provides the Mentor with his/her up-to-date curriculum vitae and a date for a physical meeting, if possible, is agreed upon to discuss his/her career goals and possible mechanisms for achieving these goals. Meetings between Mentor and Mentee can be either physical or conducted by telephone or Skype or other technological aids but, if possible, physical meetings are encouraged to establish an effective mentoring relationship. The number of meetings to be held within the term of the agreement is not defined but a minimum of two meetings is suggested. The timing and number of interactions will be expected to vary, depending upon the characteristics of each mentoring pair.

8. Advice and discussions held between the Mentor and Mentee must be kept confidential and not divulged to any third party, unless mutually agreed by the Mentor and Mentee.

9. Feedback on the value of RAMP will be sought by the Organising Committee and Mentors and Mentees are encouraged to provide confidential feedback so that the program can be modified where required to benefit bother Mentees and Mentors maximally.

10. The Mentee partakes in the aforementioned academic mentoring network and its entailing programs with the understanding and acceptance of the following:

Any advice, comments, suggestions, opinions or information (in either individual or combined occurrence) imparted (verbally, in written or electronic correspondence, or by a combination of these) during and in the framework of the academic mentoring network and its entailing programs are so done with the best intentions and according to the best knowledge of the Mentor or Mentors involved. Whilst every care is taken to deliver accurate and complete advice, comments, suggestions, opinions or information (in either individual or combined occurrence), no liability whatsoever attaches to the Mentor or Mentors nor to the Organising Committee in any way as a result of giving that advice.